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2020 Speaker Request for Proposal
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The Association of Academic Surgical Administrators (AASA) seeks proposals for educational content to AASA members.  This request for proposals (RFP) is issued by the Education Chair on behalf of AASA Board of Directors and Membership.  

 Annual Conference  Midyear Retreats  Webinar Series Cutting Edge  Pre-Conference Professional Training Services 
 Due Date and Notification Information  Educational Themes  Selection Criteria

The AASA mission is to cultivate a thriving community of successful academic surgical leaders by inspiring members to contribute, learn and network.  AASA members represent 103 Academic Medical Centers with a current membership at 290.  Member roles include but are not limited to surgical department vice chair of administration and finance, section administrator, hospital leadership, ambulatory leadership, and leader in research/education. Based upon member feedback and strategic planning priorities the AASA Board of Directors have charged the Education Chair to identify and implement additional training opportunities to both further our mission and meet member needs.  
Educational Opportunities
AASA Annual Conference
Once a year, in conjunction with the American College of Surgeons (ACS) Clinical Congress, AASA holds a three-day educational conference designed to deliver educational content and networking opportunities to the organization’s membership.  The AASA Annual Conference includes a variety of educational sessions, a pre-conference professional skill development course, a joint meeting with the Society of Surgical Chairs (SSC), presentation of posters highlighting research completed by members and sponsors, special interest forums, and numerous networking opportunities and social events for all attendees.

The AASA oral speaker submissions for the 33rd AASA Annual Conference (virtual) are due August 5, 2020.

Criteria for Poster submission: Posters should include some of the components below.
  1. Results oriented- improves care, safety or process/efficiency
  2. Impact as evidenced by data from tests of  change
  3. Practical to implement
  4. Creative and innovative
  5. Posters should be no smaller than 2’ x 3’ and no larger than 3’ x 5’

Click here for Attendee and Student Poster Submission guidelines

AASA Midyear Retreats
Twice a year AASA holds one- or two-day meetings designed to deliver educational content and networking opportunities to the organization’s membership.  AASA Midyear Retreats are hosted by an AASA member institution or AASA member-affiliated academic institution in two of the four regions of the United States. – East, South, Midwest, and West.  The AASA Midyear Retreats include a variety of educational sessions, professional development courses, and numerous networking opportunities and social events for all attendees. The Midyear Retreats dates will be announced soon. 

AASA Webinar Series
AASA holds monthly web-based seminars designed to increase education content availability through a platform readily accessible to all members.

Cutting Edge Newsletter
AASA has a seasonal newsletter designed to disseminate useful educational content and organizational information to all members.  The medium is very flexible, conducive to a variety of styles, sizes, and colors of text, graphics, charts, or images/photographs.  Examples of content from previous issues include, but are not limited to, written columns from industry experts, administrative research summaries, and question and answer sessions with a person of interest.  Communicated via email and available for any member to view at any time through the AASA website, the Cutting Edge is made available in mobile- and desktop-friendly formats for maximum accessibility.

Pre-Conference Professional Training Services
AASA seeks proposals from quality training providers who have the capacity to develop and deliver a pre-conference training program designed to further the professional development of AASA members.  The program should be designed in a face to face classroom format up to 4 hours in length.  They can include technical and soft skills.  The vendor is not required to be within healthcare but all training must be applicable to the academic surgical administrator. Complete details including the timeline, topics, and acceptable formats are available online here. Submissions should be emailed directly to the AASA office at 

Educational Themes

Objectives of this year’s AASA educational sessions are for attendees to be exposed to ideas, topics, conversations, and educational material regarding:

Surgical Department Reorganization
New Surgical Chair Orientation/Transition
Strategic Planning
Achieving Financial Stability
Patient Access Strategies
Patient Satisfaction Strategies
Admin Staff Development/Succession Planning
Community Outreach/Community Practice Development
Faculty Recruitment
Operations: Operating Room/Clinic
Professional Services Coding/Billing
Research Infrastructure
Healthcare Policy/Industry Trend Update
Surgical Education Update
Data Analytics
Surgical Advanced Practice Provider (APP) Use
Physician Management/Behavior
Development/Grateful Patient Giving 

Proposals focused on the aforementioned themes will be more strongly considered than those that do not.

Selection Criteria 

The AASA Education Committee will review all submitted proposals. Each proposal will be reviewed carefully for the following: 

  • Clear statement of how the presentation will contribute to the overall learning objectives and content balance of the conference/meeting/series 
  • Well-defined, realistic learning objectives that can be met in the allocated time 
  • Content that is current, practical, and complete 
  • Presentation methodologies that are innovative and effective for adult learning 
  • Experience and knowledge of the presenter 
Proposal Due Date and Notification Information 

Proposals for presentations at the AASA Annual Conference are due by the close of business on August 7, 2020. Proposals received after this date and incomplete proposals will not be considered. AASA will acknowledge receipt of submitted proposals via email. Speakers that are selected for the 33rd AASA Annual Conference will be notified no later than August 21, 2020.

Poster abstract submissions for the AASA Annual Conference will be accepted between June 26 and August 7, 2020. New this year- abstracts will be submitted electronically as outlined below.

Proposals for presentations at the AASA Midyear Retreats are not currently being accepted. The deadline for submissions to the Spring and Summer Retreats will be announced soon. For Presentations that are selected for the AASA Midyear Retreats will be notified no later than one month prior to Midyear Retreat date.

Proposals for AASA Webinar presentations and Cutting Edge Articles are accepted year-round. AASA will acknowledge receipt of submitted proposals via email.

Proposals for the Professional Training Services are due May 15, 2020, Questions will be accepted April 10th and only through May 15th. Responses to  questions will be provided by May 29, 2020.  The Pre-Conference Education Committee will arrange conference calls with vendors to discuss RFPs no later than June 5, 2020.  Complete details on how to submit and on the timeline are available online here.

Proposals received after deadlines, where applicable, and incomplete proposals may not be considered.

Please complete the form below to be considered to present at future AASA Educational offerings. Please note: Questions that are underlined provide criteria for the submission, hover over the underlined text to learn more; Questions with an * are required.

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